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Last updated: 5/8/19

BCYF Summer Grants

The 2019 RFP is now closed. Applications were due Friday, May 3, at 5 p.m.

We invite nonprofit youth-serving groups and those using an eligible fiscal agent to apply for a grant of up to $5,000. Applicants also have the opportunity to apply for an expanded award through the Transformational Funding opportunity. Please remember to read the eligibility and program requirements on this page. They have changed from past years.

Along with an online application, you’ll need to complete a grant addendum, as well as a W-9 and vendor profile, and submit additional documentation.

Have questions?

If you want to learn more about the program, please contact BCYF Development:

BCYF Administrative Offices
1483 Tremont Street
Boston, MA 02120
Email: BCYFgrants@boston.gov

Grant overview

We designed our summer grant program to increase the number and variety of summer programs available to Boston youth. We want to make sure they have access to fun and safe opportunities for enrichment and personal development in the summer. This program was formerly known as the Boston R.O.C.K.S!!! Community Grants Program and Summer Fun grants.

Submitting your application

This year, you must submit your grant application online. Please complete all questions in the Submittable form and attach:

Please keep in mind: you must attach these to the online application. We won’t accept them by email or paper.

Timeline:
  • The RFP was released on April 11, 2019.
  • Proposals were due by 5:00 p.m. on Friday, May 3, 2019.
  • We expect to send out award notifications in late May or early June.
  • We will distribute grant checks in June or July. This amount will reflect 70 percent of the full award amount. But, this is contingent on you completing the CORI/SORI process. You also need confirmation from a BCYF Resource Development Manager.
  • Programs are expected to begin the week of July 8, 2019. You’ll need to submit weekly attendance reports through the end of program.
  • You will need to complete a final report in early September. We issue the final 30 percent of your grant after we receive your final report.

Grant details

Grant details

Complete application must include all of the following items:

  1. Your application Cover Sheet in the online application.
  2. The narrative for your proposal. Please write no more than 200 words per question in the online application.
  3. Your Transformational Funding Grant (optional, see the RFP for details)
  4. Your Budget and Administration Addendum. This includes a proposed Budget,Curriculum Schedule, and a signed acknowledgement of CORI/SORI instructions.
  5. Your nonprofit IRS Determination Letter or Certificate of Exemption
  6. Your Form 990
  7. Your W-9
  8. Your City of Boston Vendor Profile Form. You must complete this, even if you received a grant in the past. Complete this vendor form as if your organization is the “Vendor."
  9. Your Park Permit, if applicable.

Your group must be a non-profit 501(c)3 tax-exempt organization, or designate a partner fiscal agent that is such.

Fiscal agents may only serve as a fiscal agent for one BCYF Summer Grant application. BCYF community center councils cannot act as a fiscal agent for another applicant and may not apply for this grant.

Your programs needs to run on an ongoing basis throughout the summer. We don’t offer funding for one-time events.

If we pick your program for funding, all of your staff and volunteers must complete a CORI/SORI application at the BCYF Administrative Office. This includes groups that received grants in the past and current BCYF volunteers or partner agencies.

Your program must serve Boston youth between the ages of 6 and 18. This may include young adults up to 21 years old.

You must be willing to comply with program site visits from Boston Centers for Youth & Families representatives.

Is your program taking place in a City of Boston public park? You need to submit a copy of your park permit with your grant application. Please note: you need to apply with the City’s Parks Department to get a permit. Visit the Parks online permitting system for more information.

General guidelines
  • Proposed programs must operate between July 1 and August 31, 2019,
  • Programs are expected to begin the week of July 8, and must begin no later than July 15,
  • Staff salaries paid through the Summer Grants can’t be more than $30 per hour.
  • If we award you a grant, you’ll need to complete and submit electronic weekly program attendance reports. We’ll provide you a format for the reports.
  • You’ll also need to complete and submit an electronic end of the summer report.
  • You can only use the grant funding to support the programs and activities described in your application.
  • You program also must be free or low-cost.
ACES Framework

Your program must focus on one or more components of our ACES Framework:

ARTS
Develop participants’ feelings of self-worth and hopefulness as measured by creative self-expression, accomplishment, and peer connections.

COMMUNITY AND CIVIC ENGAGEMENT
Empower participants to:

  • support and influence their community and neighborhood
  • sustain meaningful relationships with others
  • develop positive self-image
  • participate in the democratic process, and
  • respect their own and others’ cultural identities.

EDUCATION
Empower participants to become proficient in basic educational disciplines. Help them apply learning for everyday situations, and embrace technology to optimize employability.

SPORTS FITNESS, RECREATION, AND HEALTH:
Develops participants’ skills and physical abilities as measured by health, wellness, and healthy behaviors.

Youth Development Outcomes

The summer grants program supports our commitment to quality programming. It’s designed to promote one or more of the following Youth Development Outcomes:

  • Self-worth
  • Belonging and membership
  • Responsibility and autonomy
  • Physical and mental health
  • Civic and social ability
  • Intellectual ability
Funding priorities

Additional funding preference will be given to proposals that meet one or more of the following criteria:

  • focus on violence prevention and addressing trauma in the Boston community;
  • provide STEM education;
  • provide meaningful youth jobs, either through salaries or stipends;
  • focus on mentoring;
  • focus on youth substance abuse prevention, and/or
  • offer opportunities for young people at little to no cost.

Program sponsors

The Summer Grants program is run by Mayor Martin J. Walsh and Boston Centers for Youth & Families (BCYF). We reserve the right to change our application. We may also make funding decisions to best meet the goals of the program.