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Committees

A majority of Planning Council work is divided between subcommittees. All Planning Council members must serve on at least one subcommittee.

There are five different Committees ranging from Consumer to Membership and Nominations.

Standing committees - consumer

Consumer Committee 
This committee is open to any member of the Planning Council, and also any member of the community. The committee fosters leadership among people living with HIV. It ensures diverse consumer input and participation in Planning Council and Committee activities. The committee hosts diverse speakers and launches anti-stigma campaigns to educate the community and empower people living with HIV.

Standing committees - executive

Executive Committee 
This committee handles the orderly and integrated progression of Planning Council work. The Executive Committee encourages active and meaningful participation for all Planning Council members. The Executive is open to Planning Council leadership (chairs and vice-chairs of Council and subcommittees) and also one designated Member at Large.

Click here to learn more about the Planning Council Leadership Responsibilities. 

Name Role
Melissa Hector Liaison to the Mayor's Office
Katie Keating Recipient
Raymond Rodriguez MNC Vice Chair
Jose Sostre-Perez Consumer Vice Chair
Damon Gaines NRAC Vice Chair
Patrick Baum SPEC Vice Chair

The Executive Committee consists of:

  • The Planning Council Chair
  • Chair-Elect and  Vice-Chair
  • Chairs of standing subcommittees
  • A designated member at large appointed by the Planning Council Chair

Meetings take place on the third Thursday of the month (unless otherwise noted) at the Old South Church, 4th Floor Sam Johnson Room, from 3:00-5:00 pm. ​(all meetings are virtual on Zoom until further notice.) The Executive Committee is closed to the public. Anyone who wishes to attend as a guest or inquire about agenda topics should email Planning Council Support. 

For more information, please contact Planning Council Support.
Boston Planning Council Support
1010 Massachusetts Ave. (2nd Floor) Boston, MA 02118
Tel: (617) 534-2613 | Mob: (617) 947-4299 | Fax: (617) 288-2284 | 

Executive Committee Charge

  • Ensure the orderly and in­tegrated progression of work of the Planning Council and its Committees
  • Oversee the operations of the Planning Council and recommend amend­ments to the bylaws as appropriate
  • Foster the active and meaningful participation of all Planning Council members:
    • create a supportive environment that values input
    • ensure that Planning Council work and decisions are representative and effective
    • regularly assess and review the feedback and needs of Planning Council members. Promote and maintain a high level of member participation, recruitment, and retention
  • When necessary and approved by the Planning Council, the Executive Committee can make decisions on behalf of the Council, if the Council is unable to meet
  • Meet as needed to review and revise the Bylaws

Standing committees - Services, Planning and Evaluation Committee

Services, Planning and Evaluation Committee (SPEC)
This committee makes recommendations about the local service continuum. It ​develops the annual priority setting processes and evaluates the impact of Part A funds in the Boston EMA. The committee also makes recommendations on evaluation and quality management projects. Additionally, it executed the Assessment of the Administrative Mechanism.

SPEC Charge
Each year, SPEC reviews funded service categories and develops the Priority Setting Process. The committee proposes new service categories for the EMA based on need and service gaps. This committee conducts the Assessment of the Administrative Mechanism, a survey that collects feedback from Part A funded agencies about the procurement and distribution of funds. The committee then analyzes the feedback and makes recommendations to the recipient. 

  • Summarize and make recommendations to the Planning Council on service categories 
  • Provide guidance on prioritizing Part A service categories. 
  • Assess the administrative mechanism efficiency in rapidly allocating funds within the EMA

Standing committees - Needs, Resources and Allocations Committee

Needs, Resources and Allocations Committee (NRAC)
This committee executes an annual community needs assessment to learn more about the needs of people living with HIV. The committee handles development of several funding scenarios. They present these scenarios to recipients to guide how to invest the Part A award in the EMA.

NRAC Charge
Develop and implement a process to identify the needs of people living with HIV/AIDS and their caregivers by:

  • ​Conducting a Community Needs Assessment
  • Ensuring the process is objective, ethnically, culturally, and linguistically sensitive
  • Including quantitative analysis to the degree that appropriate data are available

The committee​ makes recommendations to the Planning Council regarding:

  • Potential federal, state, local, and private resources available to meet service needs. The committee recommends action to the Council as appropriate
  • The distribution of funds among priority goals using available information about community service needs, current funding for HIV care services, and service use and cost trend data

Standing committees - Membership and Nominations Committee

Membership and Nominations Committee (MNC)
This committee is in charge of:

  • member training and orientation
  • member satisfaction
  • outreach and recruitment in the community
  • the nominations process to appoint new members

MNC members attend community events and educate prospective members on the role of a Planning Council in the EMA. This committee also leads the nominations process to recommend new members to the Planning Council. 

The committee has designated mentors that sit on the SPEC and NRAC committee. Mentors connect with members who would like help understanding content. They also connect with members who want to improve and enrich their experience on the Planning Council. 

Committee members attend events in the community such as Pride, World AIDS Day, and National Black HIV/AIDS Awareness Day. Members will represent the Planning Council and help recruit new members. 

Membership and Nominations Committee meetings take place monthly following the Executive Committee meeting from 5:30 pm - 7:00 pm at the Old South Church, 645 Boylston Street, 4th Floor, Boston MA 02116.

About us

Planning Council Committees
All subcommittee meetings are held at the Old South Church, Guild room (4th Floor) for two hours per month. Committee meetings are open to the public. Guests are welcome to attend but may not participate or vote. Guests may contact PCS at pcs@bphc.org to request meeting schedules. The Consumer Committee is open to any member of the community that would like to participate.

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