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How to apply for an EMS special event permit

If you are hosting a special event in Boston, you may be required to not only apply for a permit with the City of Boston, but also with Boston EMS.

Last updated:
Step
1

Before you apply by mail or fax

The Boston Public Health Commission’s Emergency Medical Services Regulation requires you to have an EMS Special Event Permit if your event meets any ONE (or more) of the following:

  • you had to file a Public Event Application with the City
  • you had to file a Film Permitting request
  • your event, or the activities at your event, may affect public health
  • your event may reduce our ability to serve the public (such as a road closure)
  • you expect more than 5,000 people at your event, or
  • you would like to request an EMS detail.

You need to file a Boston EMS Special Event Request at least 15 days before your event.

Step
2

Complete a Boston EMS detail request

Please print out and complete the Emergency Medical Services permit application. Remember to include your setup maps or road closure plans.

Step
3

Send us your application

You can mail your completed form and any other documents to:

Boston Emergency Medical Services
ATTN: Special Events
785 Albany Street, 5th Floor
Boston, MA 02118

You can also fax the application to: 617-343-1199

Step
4

After we get your application

We will work with you to determine the level of EMS coverage you need for your event. We’ll also let the event sponsor know, and we’ll include what type of service you need, and how much it will cost.

After the event, we will send you an invoice for our services. You need to pay all fees as soon as you get our invoice. You can get an idea of what you might pay by looking at our fees at the bottom of this page.

Step
1

Before you apply in person

The Boston Public Health Commission’s Emergency Medical Services Regulation requires you to have an EMS Special Event Permit if your event meets any ONE (or more) of the following:

  • you had to file a Public Event Application with the City
  • you had to file a Film Permitting request
  • your event, or the activities at your event, may affect public health
  • your event may reduce our ability to serve the public (such as a road closure)
  • you expect more than 5,000 people at your event, or
  • you would like to request an EMS detail.

You need to file a Boston EMS Special Event Request at least 15 days before your event.

Step
2

Complete a Boston EMS Detail Request

Please print out and complete the Emergency Medical Services permit application. Remember to include your setup maps or road closure plans.

Our fees are on the second page of the application so you can get an idea of the different types of charges.

Step
3

Bring us your application

You can bring your completed form and any other documents to:

Boston Emergency Medical Services
785 Albany Street, 5th Floor
Boston, MA 02118
Office hours: Monday through Friday, 8 a.m. - 5 p.m.

Step
4

After we get your application

We will work with you to determine the level of EMS coverage you need for your event. We’ll also let the event sponsor know, and we’ll include what type of service you need, and how much it will cost.

After the event, we will send you an invoice for our services. You need to pay all fees as soon as you get our invoice. You can get an idea of what you might pay by looking at our fees at the bottom of this page.

Payment Info:
  • Boston EMS only charges a fee if staffing is required, the permit itself is free.  
  • The fee schedule for EMS detail options is included in the application. Boston EMS will determine the minimum detail requirement, you may choose to hire additional personnel if desired.
Need to Know:
For EVENT DETAIL QUESTIONS
For EVENT CANCELLATIONS AND CHANGES

You must tell us as soon as possible if there are any significant changes to your event, including cancellations and expectations of larger crowds. You can contact:

Boston EMS Special Operations Division
Phone: 617-343-1154
Office hours: Monday through Friday, 8 a.m. - 5 p.m.

To reach us during non-business hours for last minute changes, call 617-343-1400 and ask to speak to a supervisor.

PLEASE NOTE:

If you do not let us know about a cancellation at least one day before your event was scheduled to occur, you may be charged the full detail fee.

If more people are scheduled to attend — or there are significant changes from what was originally proposed —  you may need more EMS resources. You’ll have to pay for extra medical staff and services if we decide it’s needed.

Contact:
Emergency Medical Services
785 Albany Street
Boston MA  02118
United States

Boston EMS fees

Services Personnel Unit Price
Basic Life Support Squad Unit 1 EMT $80
Basic Life Support Ambulance 2 EMTs $150
Bicycle Defibrillator Team 2 EMTs $125
Advanced Life Support Ambulance 2 Paramedics $180
Medical Station 1 PMED and 2 EMTs $240
Proceed-Out Team 2 EMTs $115
Proceed-Out Team w/Gator 2 EMTs $140
Harbor Unit 1 EMT or PMED $90
Special Operations Support Unit 1 Spec. Ops. EMT $120
Special Operations Supervisor 1 Spec. Ops Capt. $90
Additional EMT / EMCO 1 EMT or EMCO $70
Additional Paramedic 1 PMED $75
Shift Commander 1 Deputy Supt. $110

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