City of Boston Public Library Trustees Finance and Audit Committee Meeting

I. Committee Chair Report

   Evelyn Arana, Chair

   A. Acknowledge Reaffirmation Statement

   B. Welcome new committee member, Paul Lee

   C. Roll Call of Members

   D. Review and Approval of Meeting Minutes of 5.12.26

II. Review of approval of recommendation of the BPL Draft Audited Financial Statements for FY26

   David Coppola, CPA, Senior Manager and Zach Laflash, CPA, Partner at Withum

      VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees approve the Boston Public Library’s Draft Audited Financial Statements for the Fiscal Year ending June 30, 2026.”

III. Recommendation of Approval of Contract

Emily Tokarczyk, Chief Financial Officer

   A. Telephone System Replacement project

   Keith Gillette, Chief Technology Officer

      VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees vote to approve a 5-year contract not to exceed Three Hundred Thirteen Thousand Seven Hundred Twenty Five Dollars and Zero Cents ($313,725.00) with ePlus Technology Inc., 13595 Dulles Technology Drive, Herndon, VA, 20171.”

IV. Discussions

   A. Budget/Vacancies status

   B. Update on café lease

   C. Hiring Temp for Project Manager

V. New Business

VI. Public Comment

   *Please sign up for public comment within the first 30 minutes of the meeting to support effective time management. On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time permitting. Comments may alternatively be submitted in writing to the Clerk for distribution to the Trustees no later than 24 hours prior (pcarver@bpl.org)

VII. Adjournment

   Evelyn Arana, Chair