Trustees of the Boston Public Library Finance and Audit Committee meeting

Evelyn Arana-Ortiz, Chair

Evelyn Arana-Ortiz, Chair

Evelyn Arana-Ortiz, Chair

A. Review of Boston Public Library Draft Audited Financial Statements for FY2020                 

      Matthew Hunt, CliftonLarsonAllen                                                                         

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees approve the Boston Public Library’s Audited Financial Statements for the Fiscal Year ending June 30, 2020.”

B. Review of Boston Public Library Draft Management Letter for FY2019  

                  Matthew Hunt, CliftonLarsonAllen

VOTED:  “that the Trustees Finance and Audit Committee of the Public Library of the City of     Boston vote to recommend to the Board of Trustees to accept the Management Letter for the Fiscal Year Ending June 30, 2019 from CliftonLarsonAllen, LLP, Certified Public Accountants.”

C. Johnson Ceiling Abatement Project                                                                                                                 

Ellen Donaghey, Chief Financial Officer

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston recommend the Board of Trustees delegate approval of the Johnson Ceiling Abatement project to the Finance and Audit Committee.”

D. The Catered Affair Contract Extension

VOTED:  “that, the Trustees Finance and Audit Committee recommend the Board of Trustees extend the Catering and McKim Restaurant Contract with The Catered Affair by a period of eighteen months to November 1, 2022.”

Ellen Donaghey, Chief Financial Officer

A. GrubStreet Contract

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract with GrubStreet of PO Box 418, Arlington, MA 02476.  The amount is not to exceed one hundred thousand dollars ($100,000) to provide three programs that support our literacy and equity priotiries: Write Down the Street for adults; Teen Writer's Groups for teens, and a developing oral history project in partnersihip with the library's Community History & Digitization Specialist in Community Learning.”

*GrubStreet will be moving into a permanent space currently under renovations located at 50 Liberty Drive, Boston, MA 02210

B. Tech Goes Home Contract

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract with Tech Goes Home of   867 Boylston Street, 5^th Floor, Boston, MA  02116.  The amount is not to exceed ninety thousand dollars ($90,000) to facilitate distance learning for at least one hundred fifty patrons.”

C. YW Boston Contract

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract with YW Boston not to exceed fifty thousand dollars ($50,000) to assist in fostering diversity and inclusion into its programs and procedures.”

Next meeting is Tuesday, November 10, 2020 at 8:00 a.m. via Zoom

*Meeting is subject to change

Trustees of the Public Library of the City of Boston

Robert Gallery, Chair; Evelyn Arana-Ortiz, Vice Chair

Zamawa Arenas, Jabari Asim, Ben Bradlee, Jr., Cheryl Cronin, Linda Dorcena Forry,

Priscilla Douglas, John Hailer, Jeff Hawkins, Rep. Chynah Tyler

President, David Leonard

Clerk of the Board, Pamela Carver

This is an open meeting; the public is welcome to attend; for information: www.bpl.org

Please click this Zoom link to join:. https://boston-public-library.zoom.us/s/82924382060

To join by phone: Dial (for higher quality, dial a number based on your current location):

US: +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782

Webinar ID: 829 2438 2060

International numbers available: https://boston-public-library.zoom.us/u/kBAerWn8l