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Meeting of the Boston Public Library Trustees as a Corporation and Administrative Agency

There will be a meeting of the Trustees as a Corporation and Administrative Agency on September 28 at 8:30 a.m.

The public can offer testimony.

Discussion Topics

  1. Chair’s Call to Order and Report Priscilla H. Douglas, Chair

    A. Welcome Remarks   

    B. Roll Call of Trustees                                                                                                                                            

    C. Review and Approval of Minutes for the Trustees Meetings held on May 18, 2021.

  2. President’s Report David Leonard, President

    A. General Updates

    1. BPL Fund updates                                                                                                                  Named Giving Policy

    VOTED:  “that, the Trustees of the Public Library of the City of Boston vote to acknowledge receipt of the Boston Public Library Fund’s Named Giving Policy and consent to support and collaborate on  implementation.”

    2. Gift Acceptance Policy

    VOTED:  “that, the Trustees of the Public Library of the City of Boston vote to acknowledge receipt of the Boston Public Library Fund’s Gift Acceptance Policy and consent to support and collaborate on implementation.”

    3. BPL/BPLF Memorandum of Understanding  

    VOTED:  “that, the Trustees of the Public Library of the City of Boston approve the Memorandum of Understanding (“MOU) between the Boston Public Library and the Boston Public Library Fund pending final review and approval as to form by the Corporation Counsel of the City of Boston.”

    B. Capital Projects Updade

    1. Courtyard Fountain Repair & restoration Complete

    2. Adams Street Branch Opening

    3. Roxbury Celebration of Opening (one-year anniversary)

    4. Roslindale Ribbon Cutting

    C. Preview of Major Topics

    1. McKim Master Plan Presentation

    2. Equity Agenda-BPL & YW Boston

  3. Trustees Finance and Audit Committee Evelyn Arana-Ortiz, Committee Chair Ellen Donaghey, Chief Financial Officer

    A. Review of Boston Public Library Draft Audited Financial Statements for Fiscal Year Ending June 30, 2021.                                                                                                                                                                                                     

    VOTED:  “that, the Trustees of the Public Library of the City of Boston approve the Boston Public Library’s Draft Audited Financial Statements for the Fiscal Year ending June 30, 2021.”

    B. Report of “Gifts, Grants, Donations to the Boston Public Library”, Fiscal Year 2021

  4. Vote for Executive Session Priscilla H. Douglas, Chair

    *The purpose of the Executive Session is to discuss Cyber Security under Exemption 4 of MA Open Meeting Law.

    The Clerk will take roll call to vote on entering into an Executive Session; held immediately following the public meeting. The Board will not reconvene in a public session.      

    VOTED:  “that, the Trustees of the Public Library of the City of Boston vote to enter  into Executive Session.”                                           

  5. New Business
  6. Public Comment

    *Members of the public may sign-up for “Public Comment” via the “Chat” on the Zoom conference call. Participants will be called in the order they were received, microphones will be unmuted by the moderator, and each will be allowed two minutes to speak.  All comments and/or questions given at this time will be documented and/or answered accordingly at a later time.  If follow up is required, please leave your contact information at time of sign up (this information is not visible to the public).

  7. Adjournment Priscilla H. Douglas, Chair

    2021-2022 Meeting Schedule

    Tuesday, November 16, 2021, 8:30 a.m.

    Tuesday, January 18, 2022, 8:30 a.m.

    Tuesday, March 15, 2022, 8:30 a.m.

    Tuesday May 24, 2022 8:30 a.m., Annual Meeting

    *Meetings dates/times/location are subject to change; all meetings are proposed to be held virtually until further notice

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