Boston Public Library Trustees Finance and Audit Committee Special Meeting

Welcome

Evelyn Arana-Ortiz, Committee Chair / welcome Remarks

• Roll Call
• Review and Approval of Meeting Minutes from May 10, 2022
•       Votes for Contracts                                                                                                                     

Evelyn Arana-Ortiz, Committee Chair

• Approval of Kirstein Business Library Glass Enclosures Installation

Ellen Donaghey, Chief Financial Officer & Michael Colford, Director of Library Services

VOTED: that, the Finance and Audit Committee of the Public Library of the City of Boston  be entered into a contract with One Way Development, 67 Kemble St, Boston, MA  02119  at a total cost not to exceed One hundred ninety nine thousand, two hundred twenty six dollars and zero cents ($199,226.00) for the KBL Glass Enclosure Project.”

• Fire Alarm Inspection and Maintenance Service for a three year contract

“VOTED: that, the Finance and Audit Committee of the Public Library of the City of Boston  be entered into a contract with American Service Company, 35 Hanna St, Quincy, MA  02169 for three years at a total cost not to exceed two hundred thirty-two thousand, nine hundred eighty dollars and zero cents ($232,980.00) for the fire alarm inspection and maintenance service. 

• Cleaning of the BPL Founding Research Collection

VOTED: that, the Finance and Audit Committee of the Public Library of the City of Boston be entered into a contract with William B. Meyer, Inc., 255 Long Beach Blvd, Stratford, CT 06615 at a total not to exceed one hundred thirty thousand dollars ($130,000.00) for Cleaning of the BPL Founding Research Collection.”

• Contract with Jessica Dembro

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract with Jessica Dembro of 185 Spartina Cove Way, Wakefield, RI not to exceed Thirty Thousand Dollars and Zero Cents ($30,000.00) to assist in certain Labor relations matters.

• Daedalus Conservators

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract with Daedalus Conservators, 205-3 Arlington Street, Watertown, Massachusetts, not to exceed sixty thousand dollars and zero cents ($60,000.00) for conservation treatment of sculptural components in the library’s collection.

• Bibliotemps

VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract not to exceed one hundred thousand dollars and zero cents ($100,000.00) to be entered into with BiblioTemps, a program of the Massachusetts Library System, 33 Boston Post Road West, Suite 400, Marlborough, MA 01752 for temporary library services.”

•        New Business

Evelyn Arana-Ortiz, Committee Chair

•       Public Comment

“Please sign up for public comment the first 30 minutes of the meeting to support effective time management.  On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time allowing.  Members of the public are also reminded that comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees.”

•       Adjournment
  
        *Next meeting is September 20. 2022 at 8:30 a.m.

Meeting is subject to change.