Trustees Of The Public Library Of The City Of Boston Meeting

I.    Committee Chair Report

Evelyn Arana Ortiz, Chair

A.    Acknowledge Reaffirmation Statement

B.    Roll Call of Members

C.    Review and Approval of Meeting Minutes from April 1, 2025

D.    Review/Approval of Annual Contracts deferred to Annual Meeting                                                                                                        

II.    Mayor Michelle Wu’s FY26 Recommended Operating and Capital Budget Executive Summary

Emily Tokarczyk, Chief Financial Officer

VOTED:  “that, the Trustees Finance and Audit Committee recommend approval by the Trustees of the Public Library of the City of Boston to accept Mayor Michelle Wu’s FY26 Recommended Operating and Capital Budget.”

III.    Presentation of the Draft Tax Returns (IRS Form 990)

Emily Tokarczyk, Chief Financial Officer 

IV.    Discussion Topics

A.    Central Library Services, Operations, and User Experience Study RFP

    Beth Prindle, Chief of Research & Special Collections

B.    Leventhal Map and Education Center Required Minimum Share Expense

Emily Tokarczyk, Chief Financial Officer

C.    Library for the Commonwealth Salary Allocation Recommendation

David Leonard, President

V.    Votes for Approval

A.    JVS Partnership

Michael Colford, Director of Library Services 

VOTED:  ‘that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve the contract with the Jewish Vocational Service (JVS), 75 Federal Street 3rd Floor, Boston MA 02110 for a 2-year contract of One Hundred Thousand Dollars ($100,000) not to exceed Fifty Thousand Dollars and Zero Cents ($50,000) each year for teaching English language learners with employment-focused instruction, career coaching, and job placement assistance classes.”

VI.    Recommended Votes for Board Approval

A.    Mechanical, Electrical, and Plumbing Contract

Jonathan Eshel, Chief of Operations

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston  recommend the Trustees approve the contract with EMCOR Services Northeast, Inc, 80 Hawes Way, Stoughton, MA 02072 for a three-year contract in the amount of Eight Million Nine Hundred Seventeen Thousand Six Hundred Twelve Dollars and Eighty Cents ($8,917,612.80 for  mechanical, electrical, and plumbing service and maintenance.”

B.    Fire Alarm Contract

Jonathan Eshel, Chief of Operations

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston  recommend the Trustees approve the contract with American Services Company LLC, 35 Hanna Street, Quincy, MA 02169 for a three-year contract of Two Hundred Forty Thousand Two Hundred Ninety-Four Dollars and Zero Cents ($240294.00) for fire alarm service and maintenance.” 

C.    Elevator Contract

Jonathan Eshel, Chief of Operations

VOTED:  “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston  recommend the Trustees approve the contract with United Elevator, 165 Enterprise Drive, Marshfield, MA  02050 for a three-year contract of Six Hundred Twenty-One Thousand Dollars and Zero Cents ($621,000.00) for elevator service and maintenance.” 

VII.    Vote for 2025-2026 Finance & Audit Committee Meeting Schedule

* F&A Committee meetings will be held virtually via Zoom and will be posted to the BPL website (dates, time, and location are subject to change)

VOTED:  “that, the Trustees Finance and Audit Committee approve the 2025-2026 meeting schedule for the Finance and Audit Committee as presented.  All meetings are subject to change.”

2023-2024 Finance and Audit Committee Meeting Schedule

•    Tuesday, September 16, 2025, 8:30-10:00 a.m. 

•    Thursday, November 13, 2025, 8:30-10:00 a.m.

•    Tuesday, January 13, 2026, 8:30-10:00 a.m. 

•    Tuesday, March 10, 2026, 8:30-10:00 a.m. 

•    Tuesday, May 12,2026, 2026, 8:30-10:00 a.m. 

VIII.    New Business

IX.    Public Comment                                                                                                                                                                                                       

                                                                                                                                                                                                Please sign up for public comment the first 30 minutes of the meeting to support effective time management.  On occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and time permitting.  Members of the public are also reminded that comments may alternatively be submitted in writing to the Clerk of the Board for distribution to the Trustees.

X.    Adjournment

Evelyn Arana Ortiz, Chair

Trustees Finance and Audit Committee

Evelyn Arana Ortiz, Chair

John Hailer, Jeff Hawkins, Senator Mike Rush, & David Leonard

Clerk of the Board, Pamela R. Carver

         

*The Finance and Audit Committee Schedule will be posted on the BPL Website 

(Subject to change) 

This is an open meeting; the public is welcome to attend

For information: www.bpl.org

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