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Last updated: 01/10/2018 - 9:12am

City of Boston Public Library Meeting

There will be a Meeting of the Trustees Finance and Audit Committee on January 16 at 8 a.m.
The public can offer testimony.

Discussion Topics

  1. Welcome

    Evelyn Arana-Ortiz, Chair

     

  2. Review and approval of meeting minutes from November 10, 2017 and November 16, 2017

    Evelyn Arana-Ortiz, Chair

  3. Discussion and Review of Contracts

    Ellen Donaghey, Chief Financial Officer

    Vote to Recommend Contract for Leasing of two hybrid sedans, one pickup truck, one passenger van and three cargo vans for the period of three months

          VOTED: “that,  the Trustees Finance and Audit Committee recommend the         Trustees of the Public Library of the City of Boston vote to approve a contract with   Acme Leasing LLC, 440 Washington Street, North Haven, CT 06473, the lowest            eligible, responsible and responsive bidder in the public bidding,  advertised under   G.L.C 30B, a contract for the leasing of two (2) 4-Door Hybrid Sedans, One (1)    Pick-up  Truck with Lift Gate, One (1) Passenger Van, & Three (3) Cargo Vans as     Specified, for a  Multi-Year (two [2] year) period beginning April 1, 2018 through       March 31,  2020, at a total cost for the two year period not to exceed one hundred          ten thousand, four hundred ninety six dollars and zero cents ($110,496.00).” 

    Vote to Approve Award of Contract for E-Rate Services for the period January 17, 2018 through October 31, 2018

          VOTED: “that, the Trustees Finance and Audit Committee Approve a Contract with EdTech Strategies, LLC, 4805 147th Street, Urbandale, Iowa, in the amount of           

    $37,200 to assist with the development of the Funding Year 2018 submission.”

    Contract to Approve temporary hiring of part-time contract employees to assist in the Special Collections Inventory

          VOTED: “that, the Trustees Finance and Audit Committee authorize the temporary       hiring of part-time interns to assist in the Special Collections inventory, not to   exceed $15,000 per individual per fiscal year and to hire a maximum of four          supervisor/interns to assist in the Special Collections inventory, not to exceed to           $25,000 per individual/per fiscal year.  Said Assistants will have be currently   enrolled or recently graduated from an accredited library and information science       program.”

    Contract with Hope Coolidge to provide oversight of the financial management of the Boston Public Library Foundation

          VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of         the City of Boston authorize a $45,000 with Hope Coolidge to provide oversight of         

    the financial management of the Boston Public Library Foundation.”

  4. Review of Request for Proposal for Audit Firm
  5. New Business
  6. Public Comment
  7. Adjournment