Trustees of the Public Library of the City of Boston meeting

      VOTED:  “that the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston vote to accept the Draft                                        

Management Letter for the Fiscal Year Ending June 30, 2018 from CliftonLarsonAllen, LLP, Certified Public Accountants.”

A. Contract for purchase of 4 Bilingual Spanish Early Literacy Stations for the Children’s Room

                  VOTED: “that the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve to purchase 4 early literacy stations from AWE Learning, 2501                          Seaport Drive Suite 410, Chester, PA  19013 at a total cost of twelve thousand two hundred dollars ($12, 200).”

B. Contract with Suffolk University for Boston Mapping Project

                   VOTED: “that the Trustees Finance and Audit Committee of the City of Boston approve to enter into a thirty five thousand dollars ($35,000) contract with Suffolk                             University for the development and operation of a Boston history on-line database, funding provide in the Commonwealth of Massachusetts’ 2019 Budget, General                                   Appropriation, Chapter 154 of the Acts of 2018.”

C. Contract for McKim Building Signage

   VOTED: “that, the Trustees Finance and Audit Committee approve to enter into a Contract for fifteen thousand dollars ($15,000) with Metro Sign and Awning, DBA C&D Signs, Inc., 170 Lorum Street, Tewksbury, MA  01876 to complete the signage at Central Library.”

D. Contract with Hope Coolidge for the financial management of the Boston Public Library Foundation.

                   VOTED:  “that, the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston authorize a twenty five                                          thousand dollar ($25,000) contract with Hope Coolidge to provide oversight of the financial management of the Boston Public Library Foundation.”

E. Contract for small improvement project of the South Boston Branch Courtyard

                VOTED:  “that, the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston vote to award the Invitation for Bids for:  Replacing the Terrace in the Courtyard at the South Boston Branch Library of the BPL, a Chapter 149 Project to:  Bautista Masonry, Inc., 99 Milton Street, Waltham, MA  02453, being the lowest, eligible, responsive and responsible bidder for the amount of:  One hundred twenty nine thousand dollars ($129,000.00).  This is funded as part of the City Capital project for South Boston:  CLD24595 with additional donations from the neighborhood.”

A. Contract for flooring replacement for the Lower Mills Branch

                  VOTED:  “that, the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston delegate the approval and awarding of the Invitation for Bids for:  Lower Mills Flooring replacement which has a budget of:  One hundred two thousand dollars ($102,000.00) as part of the City Capital Project:  CLD24594 in order to maintain the construction timeline.”

B. Emergency Fire Panel replacement contracts Eamon Shelton, Director of Operations

VOTED: “that the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston authorize delegate authority to the Finance and Audit Committee to approve contracts of up to $500,000 for the emergency replacement of the Fire Alarm Control Panel and associated equipment in the McKim Building.”